Efficiency vs. Productivity: Finding the Balance that Matters Most

Achieving the same amount of work in less time is a question of efficiency. On the other hand, when leaders generate more value with fewer resources, it is a matter of productivity.

Both concepts are distinct but essential for not only maximizing profits but also ensuring the sustainability of the business. It can be explained point-wise to have a clear understanding.

Efficiency needs more focus on the processes and to look for the option of automation.

• Automate the process

• Document and formalise

• Introduce Standard operating practice

• Reduce the steps in decision-making

• Streamline process by eliminating redundant processes

• Integrate system

The effectiveness is in handling routine tasks and finishing them within a predetermined timeframe.

Productivity, however, significantly focuses on the organization's people and culture.

• Motivate team by simplifying processes

• Be transparent in feedback

• Clarity in vision

• Provide resources to develop skill

• Build a sense of belonging

• Provide a safe working environment

• Allow deciding and creating

Productivity is attained when a task is planned, organized, and prioritized to make the most of the available time. It demands strong discipline, focus, and determination to accomplish the task.

In a nutshell, it is the way to look at work and determine how much can be completed with available resources which include time. However, there are three keys;

• Clarity,

• Focus, and

• Concentration.

These three keys can be described as follows:

1. The CLARITY of the task is most crucial, as it allows for the creation of a clear plan and action. After preparing the action plan and establishing priorities.

2. The next step is FOCUS, which is essential at every stage to achieve productivity.

3. Lastly, there is CONCENTRATION. Losing concentration at any point in the task often makes timely completion challenging.